Collaborative Meeting & Process Facilitation

Facilitated Solutions collaborative meetings and processes are carefully structured to be well organized, participant/stakeholder-sensitive and solutions-oriented. Independence, fairness and impartiality are cornerstones of every Facilitated Solutions collaboration. Facilitating Solutions works to facilitate interactions among stakeholders that encourage mutual understanding and joint problem solving and avoid blaming and winners and losers.

In productive well-designed collaborative meetings, Jeff Blair guides participants to communicate effectively, define issues, develop and assess goals, and commit to collaborative action. During meetings, facilitators engage meeting participants in exercises that promote understanding and seek consensus on how to address challenges and find solutions. Facilitators work with sponsors and stakeholders between meetings to help them articulate and achieve their interests in a manner that makes sense both for themselves and other stakeholders.

Facilitated Solutions facilitates meetings of all kinds of groups: committees, commissions, workgroups, boards, and advisory groups. Groups can be convened to draft plans, to develop recommendations on proposed plans, engage in joint fact finding to connect decision making with scientific and technical information or to respond to a discrete set of issues. Some groups, such as advisory groups, meet regularly to provide valuable input to an agency or elected body regarding policy decisions and enhance the working relationship between the agency and the affected or regulated groups. Commissions are generally decision-making bodies and Jeff Blair has extensive experience working with Commissions and other rulemaking bodies.

Project Examples of Collaborative Meeting & Process Facilitation:

Florida Building Commission. December 1998 – Present. Consultant to the Commission, a Governor Appointed 25 member Commission—convened to develop, implement, and revise a new statewide building code (Florida Building Code)—that to date has delivered consensus agreements for a Statewide Florida Building Code, four triennial code updates, and related programs including education and product approval systems. Ongoing responsibilities include planning and process design, public and stakeholder participation, agendas, reports, situation assessment, facilitation, and consultation and recommendations to Commission Chair and the Department of Business and Professional Regulation (previously to the Department of Community Affairs). In addition to facilitating Commission meetings (over 110 meetings), responsibilities include facilitating the Commission’s technical advisory and program oversight committees (over 600 meetings), and since 1999 the facilitation of 58 special issue stakeholder workgroup projects involving over 175 meetings. Stakeholders include homebuilders, general contractors, building trades, architects, engineers, educators, building officials, multiple state agencies, multiple local governments, various affected industry groups and manufactures, and interested public.

Department of Agriculture and Consumer Services Florida Coordinating Council on Mosquito Control. January 2003 – Present. Consultant to the Department of Agriculture and Consumer Services’ (DACS), Florida Coordinating Council on Mosquito Control (FCCMC), a sixteen member statutorily charged advisory body including representatives from DEP, DACS, FWC, USEPA, USDA, and USFWS. Council advises state and federal agencies regarding guidelines for resolving disputes, identifying research priorities and funding sources, and best management practices for the control of arthropods on publicly owned lands. Ongoing responsibilities include process design, facilitation and reporting, conflict resolution, and consensus building. In addition to ongoing duties, assisted Council in reaching consensus on Council’s decision-making procedures and meeting participation guidelines, mission statement and guiding principles, and action workplan.